Controlling your Data

Please note that the practice is legally required by the Secretary of State to allow the extraction of data by NHS Digital [Effective September 2021]

What is NHS Digital?

NHS Digital is a national agency which is part of the NHS.  Its role is to support and develop NHS services using technology and infrastructure for patient care. 

NHS Digital is the national custodian for health and care data in England and has responsibility for standardising, collecting, analysing, publishing and sharing data and information from across the health and social care system, including general practice.

Patient data is used every day to improve healthcare services through planning and research in England, helping to find better treatments and improve patient care. It helps to decide what new health and care services are required in a local area, informs clinical guidance and policy, and supports researching and developing cures for serious illnesses, such as heart disease, diabetes and cancer.

The new system for the collection of data is starting on 1 September 2021.

What data is shared?

From 1 September 2021, data may be shared from the GP medical records about:

  • any living patient registered at a GP practice in England when the collection started – this includes children and adults;
  • any patient who died after 1 September 2021, and was previously registered at a GP practice in England when the data collection started

NHS Digital will not collect patients’ names or addresses.

Any other data that could directly identify patients (such as NHS Number, date of birth, full postcode) is replaced with unique codes which are produced by de-identification software before the data is shared with NHS Digital. This process is called pseudonymisation and means that patients will not be identified directly in the data. NHS Digital will be able to use the software to convert the unique codes back to data that could directly identify patients in certain circumstances, and where there is a valid legal reason.

NHS Digital will collect:

  • data about diagnoses, symptoms, observations, test results, medications, allergies, immunisations, referrals, recalls and appointments, including information about physical, mental and sexual health
  • data on sex, ethnicity and sexual orientation
  • data about staff who have treated patients

NHS Digital does not collect:

  • name and address (except for postcode, protected in a unique coded form)
  • written notes (free text), such as the details of conversations with doctors and nurses
  • images, letters and documents
  • coded data that is not needed due to its age – for example medication, referral and appointment data that is over 10 years old
  • coded data that GPs are not permitted to share by law – for example certain codes about IVF treatment, and certain information about gender re-assignment

For further information about this process, please visit the NHs Digital website by clicking here

Opting Out

If you do not want your GP to share your identifiable patient data for purposes except for your own care, you can opt-out by registering a Type 1 Opt-out.  This prevents your data being shared with NHS Digital if you register your opt-out. You can register your opt-out at any time and it will prevent any more data being shared with NHS Digital.

To opt out, please complete this form and return it to the practice by email to [email protected] or by post to Warwick House Medical Practice, Upper Holway Road, Taunton TA1 2QA

Alternatively you can set your preference via the NHS Website here

A video to explain how the NHS uses information from GP practices to improve health and care services is available here.

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